ADMINISTRATIVE SECRETARY (REGIONAL COMMISSIONER): DEPARTMENT OF CORRECTIONAL SERVICES
Administrative Secretary at the Department of Correctional Services
DEADLINE: 06 January 2023
Requirements:
Recognized degree or National Diploma in Office Administration, Public Management or equivalent qualification. 3-5 years supervisory experience in a similar environment. Computer literate. Valid driver’s licence.
Competencies and attributes:
Communication, financial management, Plan, organise, lead and control, Project and Programme management, Change Management, Client orientation and Customer focus, Problem solving and analysis, Service Delivery innovation, decision making, people management and empowerment, integrity and honesty, Confidentiality, Good interpersonal relations, understanding of Public Service Policy and legislative framework, Assertiveness, Ability to network and Diplomacy.
Responsibilities:
Ensure a smooth document flow system in the office of the Regional Commissioner/Area Commissioner. Ensure compliance by members with return dates. Ensure quality control over the documentation forwarded to the Regional Commissioner/Area Commissioner. Ensure convening of meetings, agenda preparation, minute taking and development of an action plan and reporting system on decisions taken in meetings. Ensure the financial and logistical management of the office including budgeting and costing processes. Ensure the drafting of routine letters and memos, receipt of correspondence and documentation and proactively acknowledging correspondence. Process content of incoming and outgoing documentation. Ensure compliance with return dates. Ensure appropriate filing of documents. Ensure logistical provisioning for the office. Provide financial administration support to the Regional Commissioner/Area Commissioner in relation to the budgeting, expenditure and financial reporting on office spending on a monthly basis. Liaise with various stakeholders. Management of performance information.
How to Apply
Applications: Applications must be submitted on the new Z83 form (Public Service application form) obtainable from any Public Service department and must be completed in full. Only a comprehensive CV, identity document and/or drivers’ licence should be attached to your application form. Only shortlisted candidates will be required to submit certified copies not older than 6 months of qualifications and other related documents on or before the day of the interview.”
Please send a separate and complete application for each post you apply for, stating the correct reference for each position you are interested in. Faxed and e-mailed applications will not be accepted.
- Candidates must comply with the minimum appointment requirements
- CV’s should be aligned to reflect one’s degree of compliance with the above-mentioned requirements and responsibilities. It is the responsibility of all applicants to furnish all supporting documents to prove their level of qualifying e.g. where no Basic Training certificate issued: an affidavit or related source document from HR to confirm.
- Applications must reach DCS on or before the closing date and time. It is the sole responsibility of an applicant to ensure that their application reaches DCS before the stipulated closing date and time.
- NB: Indicate the reference number, Regional office, Management Area and position you are applying for on your application form (Z83) and post your complete application to the relevant address as indicated below:
Where to Submit your Application
KwaZulu/Natal Region:
Postal Address: Head Recruitment, Private Bag X 9126, Pietermaritzburg, 3200
Contact person: Ms AL Mkhize 033 355 7370/ Ms Shange B 033 355 7369/ Ms GJ Mchunu at 033 355 7386/ Ms IN Mhlongo/ Mr SB Khumalo
Physical Address: 1 Eugene Marais Road, Napierville, Pietermaritzburg
KwaZulu/Natal Region:
Postal Address: Head Recruitment, Private Bag X 9126, Pietermaritzburg, 3200
Contact person: Ms AL Mkhize 033 355 7370/ Ms Shange B 033 355 7369/ Ms GJ Mchunu at 033 355 7386/ Ms IN Mhlongo/ Mr SB Khumalo
Physical Address: 1 Eugene Marais Road, Napierville, Pietermaritzburg
Note: Before you apply:
Note: Before you apply: All costs associated with an application will be borne by the applicant. The Department of Correctional Services is an equal opportunity employer. The Department will take into consideration the objectives of Section 195 (1) (i) of the Constitution of the Republic of South Africa, 1996 (Act 108 of 1996) and the Employment Equity Act, 1998 (Act 55 of 1998) in filling of these vacancies. It is the Department’s intention to promote representivity in respect of race, gender and disability through the filling of these positions. In support of this strategy, applicants need to indicate race, gender and disability status on the application form/CV. Applicants who have retired from the Public Service with a specific determination that they cannot be re-appointed or have been declared medically unfit will not be considered.
Please take note that correspondence will only be conducted with the shortlisted candidates. If you have not been contacted within three (3) months of the closing date of the advertisement, please accept that your application is unsuccessful. Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, security vetting, qualification verification, and criminal records verification. Appointment to some of these posts will be provisional, pending the issue of a security clearance. If you cannot get a security clearance, your appointment will be re-considered/possibly terminated. Finger prints may be taken on the day of interviews. The Department of Correctional Services reserves the right not to fill any of these advertised posts.
Application Notes
Applications: Applications must be submitted on the new Z83 form (Public Service application form) obtainable from any Public Service department and must be completed in full. Only a comprehensive CV, identity document and/or drivers’ licence should be attached to your application form. Only shortlisted candidates will be required to submit certified copies not older than 6 months of qualifications and other related documents on or before the day of the interview.”
Please send a separate and complete application for each post you apply for, stating the correct reference for each position you are interested in. Faxed and e-mailed applications will not be accepted. Candidates must comply with the minimum appointment requirements CV’s should be aligned to reflect one’s degree of compliance with the above-mentioned requirements and responsibilities. It is the responsibility of all applicants to furnish all supporting documents to prove their level of qualifying e.g. where no Basic Training certificate issued: an affidavit or related source document from HR to confirm. Applications must reach DCS on or before the closing date and time. It is the sole responsibility of an applicant to ensure that their application reaches DCS before the stipulated closing date and time.
THE END.
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