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SUPPLY CHAIN SPECIALIST X3 POSTS AT JOHANNESBURG WATER

admin May 26, 2023

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Supply Chain Specialist x3 posts at Johannesburg Water

DEADLINE: 01 June 2023

Supply Chain Specialist x3 posts at Johannesburg Water

SUPPLY CHAIN SPECIALIST X3- REF: SUPPCHSPE- JWEX378/2023
REMUNERATION: R872 136.00 TOTAL COST TO COMPANY PER ANNUM

PURPOSE

To provide a sourcing function that will ensure uninterrupted and cost-efficient provision of material, goods and services by means of Tenders and framework contracts, in terms of the Supply Chain Management policy as well as contemporary and legislative.

KEY RESPONSIBILITIES

Manage and timeously respond to enquiries emanating from bidders. Schedule evaluation process with evaluation team immediately upon allocation of tender and agree on milestones. Manage the evaluation of allocated tenders and ensure they are finalized within the validity period. Ensure evaluation is done in terms of the approved conditions i.e., specifications, evaluation criteria, special conditions, and pricing schedules. Finalize BEC report in consultation with user department representative of the BEC. Draft validity extension letters for approval and issuing to bidders. Compile report and submit with the evaluated tender documents to Acquisition Manager. Present BEC report to BAC and note amendments or corrections as required by BAC. Convene and coordinate negotiations i.e., prices, terms and conditions prior award. Draft minutes of such negotiations and must be kept for record purposes. Act as the main contact between JW and the bidders. Convene and lead clarification meetings with bidders. Draft letters to National Treasury to request approval of second cancellations. Respond to probity audit findings, enquiries from Internal Audit, Auditor General and any other ad hoc audit requirements. Consult with legal advisor and National Treasury as and when required. Ensure tender documents are stored as per JW policy and standard operating procedure. Draft letter of appointment and circulate for approval. Issue letter of appointment to successful tenderers. Draft letters to unsuccessful tenders. Update tender file with all information as per file index (From closing of tender to Award). Forward updated tender file and successful bidder’s tender documents to Acquisition Manger for verification and submission to Records: Legal Department. Compile and submit updated tender register weekly to Acquisition Manager. Compile and submit a weekly report on scheduled BEC meetings to Acquisition Manager. Compile and submit report to Acquisition Manager for review and submission to Department of Trade and Industry for all awards with local content requirements with together with MBD 6.2 and annexure C of the awarded bidder/s declarations. Register any contract awards and completion thereof on CIDB website. Register any contract awards on National Treasury e-tenders portal. Obtain tender file from Demand Specialist and file all documentation from BEC stage up to award for each tender with all relevant documentation. Safekeeping of tender documentation at all times during the evaluation and adjudication stages. Submit tender documents of unsuccessful bidders to the Tender Administrator for storage at the tender library. Liaise with external stakeholders i.e. City of Johannesburg, National Treasury, Auditor General, Department of Trade & Industry etc. with regards to reporting and compliance matters. Provide advice on policy compliance and interpret provisions of the SCM Policy. Advise stakeholders (internal) on the appropriate processes and procedures to be followed.

JOB REQUIREMENTS

Essential qualifications and experience:

• Diploma in Procurement, Purchasing, Logistics, Finance or Supply Chain Management (NQF 6).
• 5 years’ experience in Procurement of which 3 years must be in Government Procurement or Supply Chain environment.
• Conversant with SCM legislation.
• Proficiency in MS office package.
• Valid Driver’s License.

Please forward your CV and qualifications to: [email protected] quoting the relevant reference number and job title in the subject line of your correspondence