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TRANSNET IS HIRING A PROGRAMME MANAGER

admin September 13, 2023

5 minutes read

Transnet is hiring a Programme Manager

DEADLINE: 21 September 2023

Transnet is hiring a Programme Manager

Position Purpose:

The Senior Project Manager provides leadership to project team members throughout the project/programme life cycle including: definition of project objectives, scope and level of effort. Getting projects off the ground, keeping them on track and

on budget, and resolving issues. Monitoring progress against plan by managing and overseeing project/programmes to determine goals, time frame, funding limitations, procedures for accomplishing business benefits, staffing requirements, and allotment of resources. Assign duties, responsibilities, and scope of authority to the project team. Establish standards and procedures for project reporting and documentation. Facilitate regular reporting, reviews and audits. Ensure proper closure and archiving of project records. The project manager essentially drives the successful delivery of projects and unblocks any obstacles that hamper this.

The senior project manager also responsible for soliciting client requirements through interviews , workshops, and / or existing systems documentation or procedures also uncovering client requirements via industry standard analysis techniques such as data flow modelling, case analysis, workflow analysis, functional decomposition analysis, data modelling, and object modelling. the development of business requirements for business application integration, service activation, and delivering new or modified software systems enhancements and / or integration solutions. Reporting to a Programme manager.

Position outputs:

Scope future projects in conjunction with the Portfolio Manager and develop appropriate project plans including resources and budget so that project objectives are met within deadlines and resource constraints.
Strong Senior Project manager with Business Analysis skills for evaluation of business requirements for business application integration, service activation and delivering new and modified software systems enhancements and / or integration solutions.
- Participate in systems requirements, definition, testing, training, implementation, and support.
- Solicit client requirements through interviews, workshops, and / or existing system documentation or procedures.
- Use industry standard analysis techniques to uncover client requirements such as data flow modelling, use-case analysis, workflow analysis, functional decomposition analysis, data modelling, and object modelling.
- Document the results of analysis activities using the appropriate templates or analysis tools.
- Use prototyping, where possible, to solidify client requirements (in conjuction with the Software developer).
- Adhere to plural process guidelines and standards.
- Conduct and analyse preliminary business and information technology processes and prepare groundwork.
- Identify customer requirements, develop test schedule, review testing plans, and track and document development/results.
- Identify areas of potential business risk.
START UP PHASE:
- Assist the Portfolio Management / Origination Team with the development of a project mandate and business case, including option appraisal and preferred option, full project costs, high level benefits and resource plan.
- Work collaboratively with the Transnet Procurement division to identify and understand procurement processes to be followed.
- Work with the Origination Team and the Procurement division in the development of the Request for Proposal (RFP) and bidder evaluation criteria.
INITIATION & PLANNING PHASES
- Facilitate a series of planning sessions to develop the overall project plan.
- Facilitate a full risk assessment with project team members and other key stakeholders producing the risk log that will be maintained throughout the project.
- Assist in the identification of comprehensive project costs, timescales and resources.
- Manage changes to the project through the PMO Change Control Process.
- Maintain electronic filing and configuration management for identified projects in line with ICT Enablement departmental standards. All project documentation to be stored on Sharepoint or ePM.
MANAGING & CONTROLLING STAGES
- Update project/stage plans with progress after team/checkpoint meetings.
- Manage the issue & risk logs.
- Prepare weekly/monthly status report.
PROJECT CLOSURE
- Prepare project closure documentation.
- Prepare post implementation review plans and documents.
- Assist with managing the transition to project go-live through project handover to operational teams in a manner consistent with the working practices and requirements of those

areas- particularly the ICT Enablement Technology Stream, Change Management and SAP Support Centre.

POST IMPLEMENTATION REVIEW (+/- 6 WEEKS AFTER GO LIVE)
- Plan for the post implementation review.
- Develop the production of the Lessons Learnt report in conjunction with Change Management.
- Develop the production of the Post Implementation Review report.
Interface with operating divisions and internal departments, initiate and attend project meetings regularly to ensure correctness of specifications and project deliverables.
Collect information and compile regular reports on the achievement of the project deliverables.
Responsible for the development and implementation of the Project/Programme Management Plan, including the configuration management, risk management, issue management and Project Charter.
Oversee project documentation and updates to relevant knowledge bases; analyse lessons learned and share with other project/programme managers.
Project estimates to be updated on a monthly basis on Project System
Conduct regular project reviews at all phases.
Conduct financial feasibility and viability studies and analysis for identified projects in execution and make recommendations to the relevant stakeholders on this to ensure that all projects undertaken meet the financial and strategic objectives of Transnet.
Conduct risk assessments and make recommendations before and during project implementation to the relevant decision makers so that appropriate decisions can be made and ensure risk exposure is minimised. Risks to be maintained in CURA system.
Ensure optimal project management including day-to-day coordination of project activities for cross-functional teams and management of key resources with regards to all the projects undertaken so as to ensure that they are properly managed and effectively implemented.
Put proper monitoring and control measures in place for the implementation of project plans so that targets are met within the set timeframes and resource constraints.
Provide Leadership to the Project Manager and Project Controller and execute their Performance Management in accordance with personal development and succession planning.
Manage and coordinate the activities of service providers where required including the management of budget, deliverables and actual costs.

Liaise with all the relevant stakeholders and obtain inputs on an ongoing basis throughout the projects to ensure that the projects implemented meet the set objectives and address any issues that may arise.
Interface with operating divisions and internal departments, initiate and attend project meetings regularly to ensure correctness of specifications and project deliverables.
Collect information and compile regular reports on the achievement of the project deliverables.
Assist the Portfolio Manager in preparing submissions for the Transnet Executive Committee, enterprise Portfolio Management Council, Project Steering Committee and Board of Directors to ensure all necessary approvals are obtained.
Responsible for project documentation and updates to relevant knowledge bases; analyze lessons learned and share with other project/programme managers.
Ensure consistent implementation of PMO standards, processes and support services.
Project estimates to be updated on a monthly basis on Project System.
Conduct regular project reviews at all phases.
Oversee the development of all change management and training documents which includes, Change Management Strategy, Communication Plan, benefits management.

Qualifications & Experience:

Bachelor’s degree in Information Management and/or a business related degree is required.
PMP or PRINCE2 or Agile Practitioner.
Business Analysis and Business Case development required.
Minimum 5 years’ experience in project management with involvement in IT infrastructure or operations.
At least 5 medium to high complexity projects or Programmes completed end-to-end.
3 to 4 years of experience in business analysis or business strategic planning.