Scholarships

ADMIN CLERK: HELPDESK AND COMPLAINTS x2 POSTS: DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE (Deadline: 10 March 2023)

Apply for the Admin Clerk: HelpDesk and Complaints posts x2 at the Department of Public Works and Infrastructure.

DEADLINE: 10 March 2023

POST: ADMIN CLERK: HELPDESK AND COMPLAINTS REF NO: 2023/82 (X2 POSTS)

  • SALARY : R181 599 per annum
  • CENTRE: Umtata Regional Office

REQUIREMENTS:

A Grade 12 / Senior Certificate or equivalent qualification with appropriate administration experience in User Demand Management or Key Accounts Management. Must have computer Literacy certificate or course. Knowledge Needed: Office Administration, Public Finance Management Act (PFMA), Treasury Regulations, Data Base Management, Property Management and Built Environment related regulations. Skills Needed: communication, ability to follow a pro-active and creative problem solving approach, organising, advanced numeracy, professionalism, and diplomacy and inter-personal skills. Knowledge of Works Control System (WCS), Archibus, Client Relations, Client service oriented and three year qualification (NQF Level 6) in Office / Business and Public Management qualification as recognised by SAQA will serve as an advantage.

DUTIES:

Liaise with National Departments and Internal departmental Components through management of a query tracking register for the Component. Follow up on outstanding client day to day maintenance complaints logged in Archibus or Worx4u system. Facilitate and coordinate meetings with internal and external clients by issuing invites, arranging logistics, taking and distribution of minutes. Follow up on resolutions of meetings. Update and maintain electronic and physical records for procurement instruction. Type basic memorandums and other correspondence when required. Acquire stationery for the Component. Procure goods and services e.g equipment, material, catering, refreshments, etc. for the Component. Arrange travelling and accommodation for the Component. Maintain Leave Register. Assist and timely submit subsistence and travelling allowance (S & T) documents of the Component. Make copies and manage distribution register for outgoing and incoming documents of the Component. Capture and update expenditure of the component as per Finance Unit requirements. Manage and Maintain proper filing system. Plan and manage diary of the unit. Act in supervisory capacity as and when required.
ENQUIRIES: Ms A Poyo Tel No: (047) 502 7067

HOW TO APPLY?

APPLICATIONS : Mthatha Regional Office Applications: The Regional Manager, Department of Public Works, Private Bag X5007, Sutherland Street, Mthatha 5099 or Hand Deliver at 29 Sutherland Street, PRD II Building, 5th Floor, Mthatha.
FOR ATTENTION : Ms N Mzalisi

Application Instructions

Kindly take note that with effect from 01 January 2021, DPSA approved the new Z83 Application Form (obtainable from any Public Service department); applicants are requested to use the new application form and the Z83 form must be signed when submitted as failure to do so will result in their application being disqualified. With regard to the completion of the new Z83 form, part A and B must be fully filled, Part C on the method of correspondence and contact details must be fully filled, and two questions relating to conditions that prevent reappointment under part F must be fully answered. Page 1 must be initialed, failure to comply with the above, applicants will be disqualified.

To streamline the recruitment process to be more responsive to the public, as well as to create more protective measures during the pandemic by avoiding over-crowding and curbing the costs incurred by applicants such measures should include the following regarding certification: Advertisement and accompanying notes must clearly capture the requirements for the certification to reflect those applicants,

Please note that applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 and a detailed Curriculum Vitae. The communication from HR of the department regarding requirements of certified documents will be limited to shortlisted candidates. Therefore only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR.

The application for employment Form (Z83) provides under the sectional “additional information” that candidates who are selected for interviews will be requested to furnish additional certified information that may be requested to make the final decision. It must be borne in mind that when a document is certified as a true copy of an original, the certifier only confirms it being a true copy of the original presented. Therefore, the certification process does not provide validation of the authenticity of the original document. The validation occurs when the documents are verified for authenticity

THE END.

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ALSO CHECK: Western Cape Government Graduate Internship Programme 2023-2024

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admin

African Union Commission Scholar || Founder @ Youth Opportunities Hub || Former RBA COST/Sahel Team at UNDP || TEF Alumni ||

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