Personal Assistant to the Chief Director: The Department of Human Settlements
The Department of Human Settlements is hiring for a Personal Assistant to the Chief Director.
DEADLINE: 23 September 2022
POST: PERSONAL ASSISTANT TO THE CHIEF DIRECTOR: POLICY DEVELOPMENT REF NO: DOHS/39/2022
Branch: Research, Policy, Strategy, and Planning Chief Directorate: Policy Development
SALARY : R261 372 per annum (Level 07)
CENTRE: Pretoria
REQUIREMENTS: Matric/Grade 12 or equivalent. Secretarial diploma or relevant qualification (NQF level 5 as recognized by SAQA). 3-5 years of relevant experience in rendering support services to Senior Management. Knowledge of financial management and understanding of the PFMA. Knowledge of administration principles and Batho Pele Principles. Must have good interpersonal relation skill, Communication skills (both written and verbal), Good telephone etiquette. Analytic skills, Basic Project Management skills, networking skills. A valid driver’s license and proven speed typing skills together with Computer literacy will be considered an as added advantage. NB: A written exercise will be undertaken
DUTIES: The successful candidate will be responsible for Implementing an electronic filing system and a manual backup system to ensure that all documents are accurately recorded and filed and are easily retrievable in line with relevant legislation and policies, type documents as when required, coordinate logistical arrangements for meetings, ensure travel arrangements are well coordinated, manage appointment schedule and diary; take minutes, prepare correspondence, compile reports, and materials for meetings; Review incoming correspondence, memos, requests, reports, and routine submissions, make notes, and take note of recommendations by the Chief Director. Develop and maintain an effective document flow system for the office; Prepare and monitor project schedules and plans in the Chief Directorate to enable efficient process flow. Respond to inquiries received from internal and external stakeholders, handle the procurement of standard items, like stationery, refreshments, etc. for activities of the office of the chief director.
ENQUIRIES: Ms N Nortman Tel No: (012) 444-9115
HOW TO APPLY
Applications can be posted to The National Department of Human Settlements, Private Bag X644, Pretoria, 0001 or hand-delivered to 260 Justice Mahomed Street, Sunnyside, Pretoria, 0001.
Applications can be posted to The National Department of Human Settlements, Private Bag X644, Pretoria, 0001 or hand-delivered to 260 Justice Mahomed Street, Sunnyside, Pretoria, 0001.
APPLICATION NOTE
It will be expected from the selected candidates to be available for the interviews on a date, time and place as determined by the Department of Human Settlements. Applicants must note that further checks will be conducted once they are short-listed and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification and criminal records. If you apply for more than one position in the Department, please submit separate application forms for each post. Applications must be submitted on form Z83, obtainable from any Public Service department and must be accompanied by a detailed CV only. Shortlisted Candidates will be required to submit certified documents on or before the day of interview/s as directed by the Human Resources Representative. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the required documents will result in your application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within four (4) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department of Human Settlements reserves the right to cancel the filling/ not to fill a vacancy that was advertised during any stage of the recruitment process.
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