Deadline: 11 October 2020
Location: Palau, Koror
Duration: 6 months with possibility of extension
Under the direct supervision> of the Country Project Coordinator and Project Manager, the Logistics & Procurement Officer will perform the following duties:
Manage all logistics operations required to ensure the delivery of goods, supplies, and services to the project focusing on the following;
– Support monitoring and performance evaluation of service and goods providers in the country;
– Design and implement appropriate logistics actions; e.g. warehousing, in-country transport, customs clearance, and distribution.
– Establish and implement routing and scheduling plans for in-country distribution;
– Support the Country Project Coordinator with the development of a logistic plan to transport the goods to outer islands.
– Support the installation of all equipment purchased by the project within the respective government offices;
– Prepare a proposal to ensure an effective transfer of goods acquired with the Project resources;
– Advise the Country Project Coordinator and the Project Manager of any delay and possible deviations from the plan and possible corrective action;
– Support the Country Project Coordinator to monitor project risks and development of mitigation measures thereof, relaying information to Country Project Coordinator.
– Facilitates the logistics of different trainings within the scope of the activities of the project.
– Participates in meetings with different counterparts to ensure the specifications of goods/ services respond are in accordance with end-user requirements.
Support efficient and effective procurement of goods and servicesfocusing on the following:
– Support the preparation and implementation of the Country project procurement plan; PROMPT;
– Support the analysis of requirements and synthesis of proposals for cost-saving and reduction strategies;
– Support the Country Project Coordinator, in the preparation of the TORs/Specifications for the goods/services to be acquired by the Project in the assigned country;
– Full compliance of procurement activities with UNDP rules, regulations, policies, and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system;
– Support the synthesis of proposals and implementation of contract strategy including tendering processes and evaluation/desk review, contractor performance appraisal, managing the contract and contractor (including evaluation and negotiation to the award of contract and contract management stages), legal considerations and payment conditions, and risk assessment;
– Drafting and maintaining procurement templates including notices, bidding documents, evaluation documents, and supply contracts;
– Coordination with UNDP Pacific Operations Office to ensure integrated internal controls, timely payment of vendors, and full, auditable support documentation;
– Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.
– Efficient and effective support of finance operations
Whenever is needed the officer will also support the following duties:
– Ensure Project is operating within budget;
– Assist CPC in coordination with PM on the preparation of Project Budget (2020-2021)
– Assisted in monitoring Project financial records to ensure Project is operating within the Budget.
– Support efficient and effective administrative operations
Required degree level: Master degree or equivalentEducation – Additional Comments:
- Master’s Degree in business administration, Public Administration, Finance, Economics or related field / or;
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Required experience: 60 MonthsExperience remark:Language skills:
- English(Mandatory), Level – Fluent
Area of expertise: Logistics and supply management, Procurement and contracting, Finance, accounting and audit
Area of expertise details:
- Minimum of 5 years of experience in Operations, logistics and/or Procurement management. Experience in planning, developing and managing procurement and contractual aspects of projects of significant complexity related to procurement of diverse services and commodities.
- Experience in an international setting with the UN or with international organizations an asset.
- Ability to work effectively and harmoniously with other colleagues from various cultures and professional backgrounds.
- Excellent oral and written skills;
- Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
- Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
- Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
- Valid national driver’s license
- Knowledge of the Pacific or willing to learn and work with the Pacific Islands country is desirable
Driving license: Yes
Accountability, Adaptability and Flexibility, Building Trust, Commitment and Motivation, Ethics and Values, Integrity, Planning and Organizing, Self-Management, Working in Teams
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Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.
Application deadline: 11 -10 – 2020