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PERSONAL ASSISTANT VACANCY AT THE DEPARTMENT OF TOURISM IN SOUTH AFRICA

admin September 11, 2023

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Personal Assistant vacancy at the Department of Tourism in South Africa

DEADLINE: 22 September 2023

Personal Assistant vacancy at the Department of Tourism in South Africa

POST: PERSONAL ASSISTANT
REF NO: DT 38/2023
SALARY: R294 321 per annum (Level 07), excluding service benefits
CENTRE: Pretoria

REQUIREMENTS: A SAQA recognised NQF 6 or equivalent qualification (a Secretariat specific qualification would be an added advantage). 3-5 years’ work experience in rendering secretariat support to senior management. Sound knowledge and experience in financial administration. Project management skills. Computer literacy. Sound communication skills, including report writing and verbal communication. Organisational and problem-solving skills. Self-management and motivation.

DUTIES: The successful candidate will be responsible for preparing and maintaining the year plan and calendar; managing reminders and informing manager about appointments; ensuring that the diary is clear from clashes and rescheduling appointments to prioritise meetings; coordinating with and advising the manager regarding engagements; receiving telephone calls for the senior manager; performing advanced typing work; clarifying instructions and notes on behalf of the manager; utilizing discretion to decide whether to accept/decline or refer to other employees’ requests for meeting based on the assessed importance and urgency of the matter; ensuring the effective flow of information and documents to and from the office of the manager; ensuring safekeeping of all documentation in line with relevant legislation and policies; scrutinizing routine submissions / reports and making notes and /or recommendations for the manager; drafting documents and filing of documents for the manager and unit; collecting, analysing and collating information requested by manager; managing the leave register for the unit; compiling the stakeholder contact list for manager; scrutinizing documents to determine actions / other documents required for meetings; recording minutes and communicating with the relevant role players; coordinating logistical arrangements for meetings; making bookings of flights, accommodation and car rental; collecting and coordinating all the documents that relate to the manager’s budget; keeping records of expenditure commitments and monitor expenditure; checking and correlating BAS reports to ensure that expenditure is allocated correctly; managing of telephone accounts for the unit; handling the procurement of standard items for the activities of the manager and the unit; comparing the MTEF allocation with the requested budget and inform the manager of changes.

ENQUIRIES: Mr S Pearce Tel No: (012) 444 6587

NOTE: EE Requirement: Preference will be given to Coloured Male and White Male Candidates

APPLICATIONS: Applications, quoting the relevant reference number must be forwarded to the attention of Chief Director: HR Management and Development at Department of Tourism, Private Bag X424, Pretoria, 0001 or hand deliver at Tourism House, 17 Trevenna Road, Sunnyside, Pretoria.

CLOSING DATE: 22 September 2023 at 16:30 (E-mailed, faxed and late applications will not be considered)

Directions to candidates

Applications on form Z83 with full particulars of the applicants’ training, qualifications, competencies, knowledge and experience (on a separate sheet if necessary or a CV) must be forwarded to the department in which the vacancy/vacancies exist(s). NB: PROSPECTIVE APPLICANTS MUST PLEASE USE THE NEW Z83 WHICH IS EFFECTIVE AS AT 01 JANUARY 2021.
Applicants must indicate the reference number of the vacancy in their applications.
Applicants requiring additional information regarding an advertised post must direct their enquiries to the department where the vacancy exists. The Department of Public Service and Administration must not be approached for such information.
It must be ensured that applications reach the relevant advertising departments on or before the applicable closing dates.