Jobs

x2 SENIOR ADMINISTRATION OFFICER POSITIONS AT THE DEPARTMENT OF HOME AFFAIRS

admin May 31, 2023

3 minutes read

x2 Senior Administration Officer Positions at the Department of Home Affairs

DEADLINE: 02 June 2023

POST: SENIOR ADMINISTRATION OFFICER, (2 POSITIONS)

SALARY LEVEL: A basic salary of R359 517 to R420 402 per annum (Level 8).

CENTRE: Head Office, Pretoria, Branch: Immigration Services, Chief Directorate: Permit, Sub- Directorate: PRP Functional Services (1 Post): REF NO: HRMC 28/23/6a
CENTRE: Head Office, Pretoria, Branch: Civic Services, Chief Directorate: ID Back Office Processing, Division: Duplicates (New Corporation Building) (1 Post): REF NO: HRMC 28/23/6b

REQUIREMENTS: • An undergraduate qualification in Office Management and technology / Business Management / Administration Management at NQF level 6 as recognized by SAQA • Minimum of 2 years’ experience as an Administrative Officer / Chief Administration Clerk • Experience in the administration of office budgets • Extensive knowledge of various filing systems • Knowledge of Public Service Regulatory Framework, Public Finance Management Act as well as the National Treasury Regulations • Knowledge and understanding of Departmental Legislations and Prescripts • Knowledge of Supply Chain Management processes and procedures • Knowledge of Human Resources Regulatory Framework • Required skills and competencies: Computer literacy • Analytical thinking and problem solving skills • Planning and organising • Good verbal and written communication skills • Financial administration • Customer focus and attention to detail • Clerical and administration

Results and achievement focus • Teamwork and multitasking • Time management • A valid driver’s license and willingness to travel.

DUTIES: The successful candidate will be responsible for, amongst others, the following specific tasks:

Provide administrative support in the Unit • Perform general administrative activities in support of the Unit • Ensure the administration of office correspondence, documents and reports • Ensure the administration of filing system for the Unit • Compile financial and administration reports and documents • Provide office administration services in the functional Unit • Booking and confirming appointments, message taking and photocopying • Coordinate records system ensuring the confidentiality of documents • Oversee office equipment and organise maintenance and repairs • maintain and improve administrative systems and processes • Ensure innovation and service delivery within the Unit • Coordinate and implement technical expertise within the Unit and keep abreast of technical developments • Develop and implement central repositories of documents • Ensure the implementation of effective risk and compliance management practices • Report on all risk and compliance management practices • Monitor human, financial and physical resources within the Unit • Monitor the budget of the Unit in consultation with the line manager and Finance.

ENQUIRIES: Ms M Mafokoane, Tel No: (012) 406 4449 – Head Office, Pretoria, Branch: Immigration Services, Chief Directorate: Permit, Sub-Directorate: PRP Functional Services.

Mr E Matjabe, Tel No: (012) 402 2245 – Head Office, Pretoria, Branch: Civic Services, Chief Directorate: ID Back Office Processing, Division: Duplicates (New Corporation Building).

Where to submit your applications

Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:

Department of Home Affairs, Head Office:

Postal Address: Private Bag X114, Pretoria, 0001

Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume (Andries) street, Pretoria, 0001

APPLICATION INSTRUCTIONS

Applications must be –

sent to the correct address specified at the bottom of the Circular, on or before the closing date;
submitted on the new Application for Employment Form (Z.83), obtainable at www.gov.za;
accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible);
shortlisted candidates will be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), as well as the relevant highest educational qualifications, on or before the day of the interview. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); and

SELECTION:

In the filling of entry level positions, preference may be given to unemployed youth / graduates, and / or who have successfully completed their respective skills development programmes, who satisfy the inherent requirements of the post and reside within close proximity to the office where the post is based.
Shortlisted Candidates will be subjected to an interview;
Candidates potentially considered suitable after the interview, will be subjected to employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications).

THE END.

ALSO, CHECK: x2 Compliance & Risk Specialist Vacancies at Transnet