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x2 GENERAL ADMINISTRATION CLERK POSITION AT THE DEPARTMENT OF HIGHER EDUCATION AND TRAINING

admin October 21, 2023

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x2 General Administration Clerk Position at the Department of Higher Education and Training

DEADLINE: 24 November, 2023

x2 General Administration Clerk Position at the Department of Higher Education and Training

POST: GENERAL ADMINISTRATION CLERKS (ADMINISTRATION SUPPORT AND REGISTRATIONS OF CENTRES, AND CLAIMS REF NO: DHET85/10/2023 (X2 POSTS)
Branch: Technical Vocational Training and Education Directorate: Examination Management and Monitoring
SALARY: R202 233 per annum (Level 05)
CENTRE : Pretoria

REQUIREMENTS: An appropriate national senior certificate/grade 12/NCV certificate (Level 4). An appropriate bachelor’s degree/national diploma (NQF level 6) in Office or Public Administration or equivalent qualifications will be an added advantage. A minimum of one (1) to two (2) employment experience in Administration. Relevant experience in examinations will be an added advantage. The applicants must also have the following skills: Good interpersonal and communication skills – liaising with college officials. General correspondence– extracting, compiling, recording data and responding to queries. Computer literacy, especially the use of MS Word and Excel. Excellent organizational, record-keeping and electronic and manual filing skills. Good Financial skills, and analytical thinking. Knowledge of the Public Financial Management Act (PFMA). General Public service procurement frameworks and policies will be required. Must be able to work independently as well as in a team; as well as being willing to work extra hours.

DUTIES: Facilitation and Coordination of IT procurement and provisioning of goods and services within the Directorate. Facilitate and coordinate the processing of invoices for transversal contracts i.e. courier and photocopying services. Render administrative support with regard to bookings of flights, accommodation, and Shuttle for the Directorate. Checking and finalization of the S&T Claims, and telephone account. Administration of the Chief Directorate’s GG vehicles, registry, and other support services. Compiling weekly statistics and maintaining an electronic database. Processing of examination concessions for colleges in provinces. Registration of examination centres. Provide administrative support to colleges with regard to examination concession, registration and monitoring of examinations. Liaising with Provincial Officials and College officials with regard to registration and concessions. Filing and preparation of the files with the compliance tools related to monitoring and evaluation visits for inspection and verification by the Quality Council Assurors. Perform administrative duties to ensure that payment for moderation and marking processes are efficient and proceed within stipulated timeframes for the NCV, Report 190/191, and CET examinations per year. Ensure correctness of claims that were processed/quality control of claims. Maintain claims control register. Interact with moderators, markers and marking centre managers to ensure that claims for marking of answer books are submitted within stipulated timeframes and regulations.

ENQUIRIES: Ms X Rikhotso Tel No: (012) 213 5513 / Mr R Kgare Tel No: (012) 312 5442 / Ms N Liwane Tel No: (012) 312 6365

APPLICATIONS: DHET invites applicants to apply online on the New Z83 form by accessing theDepartmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions. Upload the supporting documents namely, (1) a comprehensive CV, and (2) copies of all qualifications (including matriculation), identity document, valid driver’s licence, and any other document (where required).

Directions to candidates

Applications on form Z83 with full particulars of the applicants’ training, qualifications, competencies, knowledge and experience (on a separate sheet if necessary or a CV) must be forwarded to the department in which the vacancy/vacancies exist(s). NB: PROSPECTIVE APPLICANTS MUST PLEASE USE THE NEW Z83 WHICH IS EFFECTIVE AS AT 01 JANUARY 2021.
Applicants must indicate the reference number of the vacancy in their applications.
Applicants requiring additional information regarding an advertised post must direct their enquiries to the department where the vacancy exists. The Department of Public Service and Administration must not be approached for such information.
It must be ensured that applications reach the relevant advertising departments on or before the applicable closing dates.