Judge’s Secretary positions at South Africa’s Office of the Chief Justice.

DEADLINE: 19 December 2022

HOW TO APPLY/WHERE TO SUBMIT THE APPLICATION

• Mpumalanga Division of the High Court Middleburg: Quoting the relevant reference number, direct your application to: The Provincial Head: Office of the Chief Justice, Private Bag X 20051, Mbombela 1211. Applications can also be hand-delivered to, Mpumalanga Division of the High Court, Office of the Chief Justice Provincial Service Centre, 311 Samora Machel Drive, Mbombela, 1200.
• Gauteng Division: Johannesburg: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X7, Johannesburg, 2000. Applications can also be hand-delivered to the 12th floor, Cnr Pritchard and Kruis Street, Johannesburg
• Eastern Cape division: of the High Court Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Postal Address: Private Bag x 13012, Cambridge 5206, East London. Applications can also be hand-delivered to 59 Western Avenue, Sanlam Park Building, 2nd Floor, Vincent 5242, East London
• KwaZulu Natal: Quoting the relevant reference number, direct your application to The Provincial Head, Office of the Chief Justice, Private Bag X54314, Durban, 4001. Applications can also be hand delivered to 1st Floor Office No 118, CNR Somtseu8 & Stalwart Simelane Streets, Durban, 4000

APPLICATION INSTRUCTIONS

All applications must be submitted on a NEW Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. Each application form must be fully completed, duly signed and initialled by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to fully complete, sign and initial the application form will lead to disqualification of the application during the selection process.

Applications on the old Z83 will unfortunately not be considered. Should you be in a possession of foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Dual citizenship holders must provide the Police Clearance certificate from their country of origin (when shortlisted). Applications that do not comply with the above-mentioned requirements will not be considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. The Department does not accept applications via fax or email. Failure to submit all the requested documents will result in the application not being considered during the selection process

AVAILABLE VACANCIES

POST 46/254 : JUDGE’S SECRETARY REF NO: 2022/233/OCJ (X2 POSTS) (3-Year Contract)
(Re-Advertisement, candidates who previously applied are encouraged to re-apply)

• SALARY: R269 214 – R317 127 per annum, plus 37% in lieu of benefits. The successful candidate will be required to sign a performance agreement.
• CENTRE Division of the High Court: Kwazulu Natal

REQUIREMENTS :

Matric certificate. Minimum of one year experience as a secretary or as an office assistant in a legal environment. A LLB degree or a minimum of 20 modules completed towards a LLB, or a BA/BCom Law degree will serve as an added advantage and results must accompany the application. A valid driver’s license. Shortlisted candidates will be required to pass a typing test. Skills and Competencies: Proficiency in English. Good communication skills (verbal and written). Administration and organizational skills. Exceptional interpersonal skills. Ability to meet strict deadlines and to work under pressure. Attention to detail. Customer service skills and excellent typing skills including Dictaphone typing. Confidentiality and time management. Computer literacy (MS Office) and research capabilities.

DUTIES:

Provide general secretarial/administrative duties to the judge. Typing (or formatting) of draft memoranda, decisions, directions, opinions, orders or judgments written or assigned by the judge. Manage and type correspondence, judgments and orders for the judge (including Dictaphone typing). Arrange and diarize appointments, meetings, official visits and make travel and accommodation arrangements. Store, keep and safeguard all case files and update the case file with the order made by the judge. Update files and documents and provide copies of documents to the registrar. Perform digital recording of court proceedings on urgent cases after hours and ensure the integrity of such recordings. Accompany the judge to court. Manage the judge’s vehicle, logbook and the driving thereof. Compile data and prepare reports and documents for the judge as necessary including expense reports, continuing legal hours, financial disclosure statements and case management. Arrange refreshments for the judge and his/her visitors and attend to their needs. Manage the judge’s library and the updating of documentation and publications. Execute legal research as directed by the judge and comply with all departmental prescripts, policies, procedures and guidelines. Manage the assets allocated to the Judge. Record and submit Statistics on a weekly basis. Will be required to work with other Judges in the division if and when required.
ENQUIRIES: HR Enquiries: Ms SZ Mvuyana Tel No: 031 492 6206
Technical Enquiries: Mrs S Govender Tel No: 0314926195

POST 46/255 : JUDGE’S SECRETARY REF NO: 2022/234/OCJ (X2 POSTS) (1-Year Contract)

• SALARY: R269 214 – R317 127 per annum, plus 37% in lieu of benefits. The successful the candidate will be required to sign a performance agreement.
• CENTRE: Gauteng Division of the High Court Pretoria

REQUIREMENTS:

Matric certificate. Minimum of one years’ experience as a secretary or as an office assistant. An LLB degree or a minimum of 20 modules completed towards an LLB, or a BA/BCom Law degree will serve as an added advantage and results must accompany the application. A valid driver’s licence. Shortlisted candidates will be required to pass a typing test. Skills and Competencies: Proficiency in English. Good communication skills (verbal and written). Administration and organizational skills. Exceptional interpersonal skills. Ability to meet strict deadlines and to work under pressure. Attention to detail. Customer service skills and excellent typing skills including Dictaphone typing. Confidentiality and time management. Computer literacy (MS Office) and research capabilities.

DUTIES:

Typing (or formatting) of draft memorandum, decisions, opinion or judgment entries written by or assigned by the Judge, Provide general secretarial/administrative duties to the Judge, Manage and type correspondence, judgments and orders for the Judge, Arrange and diarize appointments, meetings and official visits and make travel and accommodation arrangements, Safeguard all case files and update the case files with an order made by the Judge, Perform digital recording of court proceedings on urgent cases after hours and ensure the integrity of such recordings, Store, keep and file court records safely, Accompany the Judge to court, Manage the Judge’s vehicle, logbook and the driving thereof, Compile data and prepare reports and documents for the Judge as necessary including expense reports, continuing legal hours, financial disclosure statements and case management, Arrange receptions for the Judge and his/her visitors and attend to their needs, Manage the Judge’s library and the updating of documentation, Execute legal research as directed by the Judge and comply with all departmental prescripts, policies, procedures and guidelines.
ENQUIRIES : Technical related enquiries: Ms C Campbell Tel No: 012 492 6799
HR related enquiries: Ms T Mbalekwa Tel No: 010 494 8515

POST 46/256 : JUDGE’S SECRETARY REF NO: 2022/235/OCJ

• SALARY: R269 214 – R317 127 per annum. The successful candidate will be required to sign a performance agreement.
• CENTRE: Labour and Labour Appeals Court Johannesburg

REQUIREMENTS:

Matric certificate. Minimum of one years’ experience as a secretary or as an office assistant. An LLB degree or a minimum of 20 modules completed towards an LLB, or a BA/BCom Law degree will serve as an added advantage and results must accompany the application. A valid driver’s licence. Shortlisted candidates will be required to pass a typing test. Skills and Competencies: Proficiency in English. Good communication skills (verbal and written). Administration and organizational skills. Exceptional interpersonal skills. Ability to meet strict deadlines and to work under pressure. Attention to detail. Customer service skills and excellent typing skills including Dictaphone typing. Confidentiality and time management. Computer literacy (MS Office) and research capabilities.

DUTIES:

Provide general secretarial/administrative duties to the judge. Typing (or formatting) of draft memoranda, decisions, directions, opinions, orders or judgments written or assigned by the judge. Manage and type correspondence, judgments and orders for the judge (including Dictaphone typing). Arrange and diarize appointments, meetings, official visits and make travel and accommodation arrangements. Store, keep and safeguard all case files and update the case file with the order made by the judge. Update files and documents and provide copies of documents to the registrar. Perform digital recording of court proceedings on urgent cases after hours and ensure the integrity of such recordings. Accompany the judge to court. Manage the judge’s vehicle, logbook and the driving thereof. Compile data and prepare reports and documents for the judge as necessary including expense reports, continuing legal hours, financial disclosure statements and case management. Arrange refreshments for the judge and his/her visitors and attend to their needs. Manage the judge’s library and the updating of documentation. Execute legal research as directed by the judge and comply with all departmental prescripts, policies, procedures and guidelines.
ENQUIRIES: Technical related enquiries: Ms T Nzimande Tel No: 011 359 5776
HR-related enquiries: Ms T Mbalekwa Tel No: 010 494 8515

THE END.

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ALSO CHECK: Various vacancies at the National School of Government, South Africa

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