Jobs

Secretary Job Vacancy at the Department of Home Affairs

admin June 30, 2023

2 minutes read

DEADLINE: 07 July 2023

Secretary Job Vacancy at the Department of Home Affairs

POST NO: SECRETARY, REF NO: HRMC 38/23/7
SALARY LEVEL: A basic salary of R202 233 to R235 611 per annum (Level 5).
CENTRE: Head Office, Pretoria, Branch: Operations, Directorate: Policy Development.

REQUIREMENTS: • A Certificate in Secretariat / Office Administration and / or DHA Qualification: Home Affairs Services all at NQF level 5 as recognized by SAQA • Knowledge of Office Administration, Secretariat services as well as various filling systems • Computer literacy • Good telephone etiquette • Planning and organizing • Sound organization skills • Verbal and writing communication • High level of reliability • Planning and coordination • Ability to act with tact and discretion • Customer focus • Good grooming and presentation skills • Time management • Traveling and working extended hours may be required occasionally.

DUTIES: The successful candidate will be responsible for, amongst others, the following specific tasks:

Provide Secretarial / Receptionist Support Services to the Director • Receives telephone calls and refers the calls to the correct role players if not meant for the relevant manager • Record appointment and events in the diary of the manager • Provide Clerical Support Services to the Director • Liaise with travel agencies to make travel arrangement • Process travel and subsistence claims for the Unit • Comply with relevant Public Services and department prescripts / policies and other documents to ensure that the applicable therefor is understood properly • Remain abreast with the procedures and processes that apply in the office of the Director.

ENQUIRIES : Ms R Monama, Tel No: 063 680 9897

Application Process

APPLICATIONS: Quoting the relevant reference number, direct your comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, together with an Application for Employment Form (New Z.83), obtainable from any Public Service department or at www.gov.za, by the closing date to:

Direct applications to the Department of Home Affairs Office as follows:-

Department of Home Affairs, Head Office:

Postal Address: Private Bag X114, Pretoria, 0001
Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume (Andries) street, Pretoria, 0001

Applications must be –

sent to the correct address specified at the bottom of the last position, on or before the closing date;
submitted on the New Application for Employment Form (Z.83), obtainable at www.gov.za; Applicants must fully complete part A,B,C,D,& F of the New Z83 application form.
accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible);
shortlisted candidates will be required to submit a copy of their ID document, a valid driver’s license), as well as the relevant highest educational qualifications, on or before the day of the interview. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); and

SELECTION:

In the filling of entry level positions, preference may be given to unemployed youth / graduates, and / or who have successfully completed their respective skills development programmes, who satisfy the inherent requirements of the post and reside within close proximity to the office where the post is based.
Shortlisted Candidates will be subjected to an interview and technical assessment(s) (which assesses the Candidates’ demonstrated professional and technical competency against the job requirements and duties).
Candidates potentially considered suitable after the interview and technical test(s), will be subjected to employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications).

THE END.

ALSO, CHECK: x49 vacancies at the Department of Home Affairs