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Human Capital Administrator X2 Positions at the Development Bank of Southern Africa (DBSA)

admin April 5, 2023

2 minutes read

DEADLINE: 10 April 2023

Human Capital Administrator X2 Positions at the Development Bank of Southern Africa (DBSA)

Job Profile (Downloadable)

Human Capital Administrator Job profile 2023_unlocked.pdf (253.57 kb) – 3/28/2023 3:03:08 PM

Job Description

Responsible for performing end-to-end HC administration, advisory services and support to the HC Team and business.

The key performance requirements are summarised below.

Provide HC administration support for a wide range of HC activities, amongst others: Recruitment & Selection: Preparation of documents for recruitment approval, compiling and distributing interview packs, scheduling interviews, co-ordination of employment checks and assessments, recruitment system administration, queries, generation of offer documents, proforma payslips and other administration support. Onboarding: Compile pre-hire packs and assist new hires to complete the required documents. Off Boarding/Exits: Compile termination pack, communicate terminations to key stakeholders, draft acknowledgment of debt letters and obtain required approvals.

Key Responsibilities

HC Administration:

Changes in employment information: Provide support with regards to changes in reporting lines, banking details, benefit administration, transfers and promotions.
Generate HC letters for employees in terms of as contract expiration, probation periods, confirmation of employment, visa’s, etc.
Submission to Payroll: Prepare all the required submissions for Payroll processing within agreed deadlines.
Procurement: Accurate and timely processing of invoices on SAP Procurement.
Records Management: Keep accurate employee records and submit all relevant documents to Records Management for record keeping.
Employee Benefits: Provide administrative support for medical aid, provident fund and other employee benefits as required.

HC Advisory and Support

Conduct first line advice and support to employees in respect of queries, information and on policies and procedures. Refer to the relevant personnel where required.
Prepare presentations, reports, information, trends, analysis and dashboards for the HC Team.
Conduct recruitment and selection for support and other jobs as required.
Lead and or take an active part in HC projects and provide support and/or coordination thereof.
Accountable for dealing with personal and sensitive information of employees that always necessitates confidentiality.
Perform any other HC administration and support as required.

Key measurements of outputs

Quality and accuracy of documents prepared for employee-related processes
Quality and accuracy of presentations, reports and dashboards
Quality of knowledge, advice and application of HC Policies and processes
Standard of advice and support provided to employees
Deadlines are met as per agreement
Contribution to HC projects
Accurate record keeping
Clean audit

Minimum requirements

A degree in Human Resources or relevant field.
3 to 5 Years’ experience in HC Administration (full employee life cycle from recruitment, onboarding to offboarding)
Proven experience in providing first-line advice and support to employees on HC matters.
Evidenced knowledge of the recruitment, disciplinary management and other HC processes.
Demonstrated ability to generate effective Human Capital Reports, Presentations, Dashboards using HC SAP and other sources of information.
Proven understanding of the Basic Conditions of Employment Act, the Labour Relations Act and general HC practices.
Demonstrated proficiency in SAP HC, Microsoft Word, Excel & Powerpoint.
Experience working on a recruitment management system.
Proven ability to produce quality documents without supervision.
Evidenced ability to multi-task and plan accordingly.
Demonstrated ability to communicate and work with different levels of staff in the organisation.