x2 Archivist Positions at the Department of Home Affairs

DEADLINE: 21 August 2023

x2 Archivist Positions at the Department of Home Affairs

  • REF NO: HRMC 49/23/12
  • SALARY LEVEL: A basic salary of R294 321 to R343 815 per annum (Level 7).

CENTRE: Head Office, Pretoria, Branch: Finance and Supply Chain Management, Chief Directorate: Facility and Property Management, Su-Directorate: Repository Management (Brits).

REQUIREMENTS: • An undergraduate qualification in Library & Information Studies / Archival Studies / Records & Archives Management at NQF level 6 as recognized by SAQA • Minimum of 1 year’ experience in Archive environment • Knowledge of the South African Constitution • Knowledge of Public Service Act and Regulations • Knowledge of the Public Finance Management Act • Understanding of departmental legislation as well as Human Resources legislations and prescripts • Knowledge of Document Quality Control procedures • Knowledge of electronic Document Management System • Knowledge of data replication and disaster recovery concepts and procedures • Understanding of digital file format application in specific media • Knowledge of systems and processes for accessing archival materials.

Required skills and competencies: Service delivery innovation • Client orientation and customer focus • Good verbal and written communication skills • Planning and Organising • Honesty and integrity • Computer literacy and presentation skills • Problem solving, analytical skills, and conflict management • Willingness to travel, and overtime may be required • The successful candidate will be stationed / placed at Brits Archive Storage.

DUTIES: The successful candidate will be responsible for the following specific tasks: • Receiving and accessing archival records • Receive records from records transfer and other archival material from other Directorates • Identify and evaluate materials to be kept in an archive or to be destroyed • Liaise with records transfer Section • Implement the conversion of archives from traditional to digital formats • Appraisal of archival material • Arrange and describe archival material • Develop and implement the finding aids • Process archival material • Arrange and describe archival material • Cataloguing and indexing archive material • Ensure materials are kept safe and in good condition • Provisioning of information services • Attend to personal, telephone, emailed and written enquiries from various Sections • Provide archival records in line with Promotion of Access to Information Act • Make records available to Users in formats such as photocopies, microfiche, and computer-based tools • Apply records disposal functions in line with the disposal procedures • Implement records storage and retrieval procedures • Ensure the effective and effecient administration of human and physical resources.

ENQUIRIES : Ms R Nefale, Tel No: (012) 406 4386

Where to submit your application

APPLICATIONS: Quoting the relevant reference number, direct your application to: The Department of Home Affairs, Head Office:

  • Postal Address: Private Bag X114, Pretoria, 0001
  • Physical Address: 230 Johannes Ramokhoase (Proes) street, Cnr Thabo Sehume (Andries) street, Pretoria, 0001

Application Notes:

Applications must be –

  • sent to the correct address specified above, on or before the closing date;
  • submitted on the new Application for Employment Form (Z.83), obtainable at; Applicants must fully complete part A,B,C,D,& F of the New Z83 application form.
  • accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) and detailed duties of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible);
  • shortlisted candidates will be required to submit a copy of their ID document, a valid driver’s license as well as the relevant highest educational qualifications, on or before the day of the interview. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); and


  • In the filling of entry level positions, preference may be given to unemployed youth / graduates, and / or who have successfully completed their respective skills development programmes, who satisfy the inherent requirements of the post and reside within close proximity to the office where the post is based.
  • Shortlisted Candidates will be subjected to an interview and technical assessment(s) (which assesses the Candidates’ demonstrated professional and technical competency against the job requirements and duties).
  • Candidates potentially considered suitable after the interview, will be subjected to employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications).


Appointed persons will be required to –

  • serve a prescribed probation period; and
  • obtain security clearance appropriate to the post and within the prescribed time frame



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