Jobs

RECEPTIONIST/SECRETARY: DEPARTMENT OF TRANSPORT (Deadline: 07 October 2022)

Apply for the position of Receptionist/Secretary at the Department of Transport.

DEADLINE: 07 October 2022

POST 35/156: RECEPTIONIST / SECRETARY – REF NO: DOT/HRM/2022/90

  • (Administration: Office of the Director-General)
  • (Chief Directorate: Office of the Director-General)
  • (Directorate: Parliamentary and Strategic Support)

SALARY : R211 713 per annum (Level 06)

CENTRE : Cape Town

REQUIREMENTS:

  • An appropriate NQF Level 6/7 qualification (National Diploma or Bachelor’s Degree) in Office Management/ Public Administration with 2 years relevant experience.
  • Required knowledge and skills: Comply with MISS requirements; Good communication (written and verbal); interpersonal skills; Organised, Analytic, Problem Solving; and Computer skills.
  • Must be able to work beyond normal working hours and under pressure.
  • Must also be able to work independently and under minimal supervision.
  • Must have an understanding of government processes, particularly cabinet and parliamentary processes.

DUTIES :

  • Render a reception and general administrative support services to the office of the Director-General in Cape Town.
  • Receive Director-General’s guests. Liaise with the Pretoria Office on regular basis.
  • Liaise with Ministry in regard to matters relating to Cabinet and Parliament.
  • Make logistical arrangements for the Director-General’s meetings. Make travel and accommodation arrangements for the staff in the office of the Director-General in Cape Town.
  • Attend to email correspondence and type documents as required.
  • Receive telephone calls, keep a message system for staff members, Records, acknowledge receipt of queries from the public and personnel from the Department.
  • Maintain strict confidentiality when working with documents related to staff members and other matters.
  • Provide general administrative assistance as required.
  • Record data into computer system and file documents in compliance with MISS document. Prepare meeting packs.

ENQUIRIES : Ms Kgabo Matjane Tel No: (012) 309 3946

HOW TO APPLY

Send your application to: Department of Transport, Private Bag X193, Pretoria, 0001 or hand deliver at the 159 Forum Building, Cnr Struben and Bosman Street, Pretoria for attention Recruitment Unit. Room 4034

APPLICATION NOTES

Applications must be accompanied by new Z83 form, obtainable from any Public Service Department, (or obtainable at www.gov.za). Applicants must fill in full new Z83 form part A, B, C, D and F. A recent updated comprehensive CV ONLY (previous experience must be comprehensively detailed, i.e. positions held and dates). Applicants will submit certified copies of all qualifications and ID document on the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The Department reserves the right not to fill the post. All shortlisted candidates for will be subjected to undertake a technical exercise that intends to test relevant technical elements of the job; the logistics will be communicated to candidates prior to the interviews. Recommended candidates will also be required to attend a generic managerial competency assessment after the interviews also take a note that National School of Governance (NGS) has introduce compulsory SMS pre-entry certificate with effect from 01 April 2020 as Minimum Entry Requirements for Senior
Management Services and can be accessed through the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. The successful candidate must disclose to the Director-General particulars of all registrable financial interests, sign a performance agreement and employment contract with the Director-General within three months from the date of assumption of duty. The successful candidate must be willing to sign an oath of secrecy with the Department. Applicants will be expected to be available for selection interviews and assessments at a time, date and place as determined by the Department. An offer letter will only be issued to the successful candidate once the following has been verified educational qualifications, previous experience, citizenship, reference checks and security vetting. Please note: Correspondence will only be entered into with short-listed candidates.

NOTE :

Preference will be given to African Male, Coloured Male /Female, White Male/Female, Indian Male /Female and persons with disabilities are encouraged to apply for the position

THE END.

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