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Receptionist Vacancy at the Department of Agriculture, Land Reform, and Rural Development

Receptionist Vacancy at the Department of Agriculture, Land Reform, and Rural Development

DEADLINE: 15 September 2023

Receptionist Vacancy at the Department of Agriculture, Land Reform, and Rural Development

  • POST: RECEPTIONIST
  • (REFERENCE: 3/2/1/2023/570)
  • SALARY: R171 537 per annum (Level 4)
  • CENTRE : Directorate: Quality Assurance and Administration: Northern Cape (Kimberley)

REQUIREMENTS: Applicants must be in possession a Grade 12 Certificate. No experience required. Job related knowledge: Microsoft package. Job related skills: Telephone etiquette. Communication skills (verbal and written). Interpersonal skills. Switchboard operation skills. Ability to learn the Department’s service delivery components. Ability to take initiatives. Ability to work independently. Ability to organise work. Ability to prioritise work.

DUTIES: Receive telephone calls, messages and channel to relevant role players. Take down messages when required. Distribute messages promptly. Attend to all clients and visitors to relevant officials promptly. Welcome, receive and direct clients to relevant units. Attend to all client’s queries. Supply basic information to customers regarding the Department`s services when required. Liaise with internal and external personnel. Provide relevant information as required. Operate the switchboard by answering incoming and outgoing calls at all times. Keep database of other important contact numbers on an on-going basis. Report fault on the telephone system when needed. Utilise the Telephone Management System to monitor telephone cost on an ongoing basis. Screen and forward calls. Receive telephonic messages. Operate office equipment such as fax machines and photocopiers. Update internal telephone directory when required. Distribute internal telephone directory to internal users when required. Print telephone cost report for each extension monthly. Maintain telephone directory. Update telephone directory for the officials. Remove inactive users in the internal directory. Maintain and control visitor register at reception: Register visitors.

ENQUIRIES: Ms T Oliphant Tel: (053) 830 4000

APPLICATIONS: Applications can be submitted by post to Private Bag X5007, Kimberley, 8300 or hand delivered during office hours to: Magistrate Court Building, 6th floor, Knight Street, Corner of Stead Street, Kimberley, 8300.NOTE: African, Indian and White Males and Indian and White Females and Persons with disabilities are encouraged to apply.

Directions to candidates

  • Applications on form Z83 with full particulars of the applicants’ training, qualifications, competencies, knowledge and experience (on a separate sheet if necessary or a CV) must be forwarded to the department in which the vacancy/vacancies exist(s). NB: PROSPECTIVE APPLICANTS MUST PLEASE USE THE NEW Z83 WHICH IS EFFECTIVE AS AT 01 JANUARY 2021.
  • Applicants must indicate the reference number of the vacancy in their applications.
  • Applicants requiring additional information regarding an advertised post must direct their enquiries to the department where the vacancy exists. The Department of Public Service and Administration must not be approached for such information.
  • It must be ensured that applications reach the relevant advertising departments on or before the applicable closing dates.

DOWNLOAD Z83 FORM

THE END.

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