Jobs

Secretary Post in the Office of the Principal at the Higher Education and Training

admin September 5, 2023

2 minutes read

DEADLINE: 15 September 2023

Secretary Post in the Office of the Principal at the Higher Education and Training

POST: SECRETARY IN THE OFFICE OF THE PRINCIPAL REF. NO:05/04/2023
SALARY: R202 233 per annum (Level 5) plus benefits
CENTRE: Tshwane South TVET College

REQUIREMENTS: Grade 12 or National Certificate Vocational (Level 4) certificate. An appropriate three-year diploma or an equivalent (NQF Level 6) qualification in an administrative field will be an added advantage. Good communication skills (written and verbal), ability to read, write, and pay attention to details. Sound interpersonal relations and good telephone etiquette. Computer literacy in MS Office and sound organizational skills. Willingness to work extra hours when required.

DUTIES: Receive telephone calls and refer the call to the correct role players, record appointments and events in the diary of the manager. Types documents for the manager and other staff within the unit. Liaise with travel agencies to make travel arrangements. Verifies the arrangements when the relevant documents are received. Arranges meetings and events for the manager by identifying venues, inviting role players, organise refreshments, and setting up schedules for meetings and events. Processes travel and subsistence claims. Processes all invoices that emanate from the activities to the work of the manager. Records basic minutes of the meetings of the manager where required. Draft routine correspondence and reports. Does the filing of the documents for the manager and the unit where required. Receives, records, and distributes all incoming and outgoing documents. Handles the procurement of standard items like stationery, refreshments, etc. Collects all relevant documents to enable the manager to prepare for meetings. Remains abreast with all the procedures and processes applicable to his/her work terrain to ensure efficient and effective support to the manager.

ENQUIRIES : Ms. MF Mashitisho; Tel no: (012) 401 5000

APPLICATIONS: Tshwane South TVET College, P O Box 151, Pretoria, 0001, or alternatively, applications can be hand-delivered to the Head Office, 85 Francis Baard Street, Pretoria, 0001

Directions to candidates

Applications on form Z83 with full particulars of the applicants’ training, qualifications, competencies, knowledge and experience (on a separate sheet if necessary or a CV) must be forwarded to the department in which the vacancy/vacancies exist(s). NB: PROSPECTIVE APPLICANTS MUST PLEASE USE THE NEW Z83 WHICH IS EFFECTIVE AS AT 01 JANUARY 2021.
Applicants must indicate the reference number of the vacancy in their applications.
Applicants requiring additional information regarding an advertised post must direct their enquiries to the department where the vacancy exists. The Department of Public Service and Administration must not be approached for such information.
All non-SA citizens will be required to submit proof of permanent residence in South Africa when shortlisted.
It must be ensured that applications reach the relevant advertising departments on or before the applicable closing dates.