Jobs

x2 Registry Clerk Vacancy at the Department of Science and Innovation

admin September 4, 2023

2 minutes read

DEADLINE: 15 September 2023

x2 Registry Clerk Vacancy at the Department of Science and Innovation

POST: REGISTRY CLERK (X 2 POSTS)
SALARY: R202 233 per annum
CENTRE: Pretoria

REQUIREMENTS: A grade 12 or equivalent. No experience required. Knowledge of registry duties and practices as well as the ability to capture data and operate a computer. Working knowledge and understanding of the legislative framework governing the public service. Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of registry work. Planning and organising, and verbal and written communication skills. Computer literacy. Ability to work independently and in a team. Must be flexible and have job knowledge.

DUTIES: Provide registry counter services by attending to clients, handling telephonic and other enquiries received, and receiving and registering hand-delivered post/files. Handle incoming and outgoing correspondence, receiving, sorting, registering and dispatching all post. Render an effective filing and record management service by allocating reference numbers, opening and closing files according to the record classification system, filing/storage, tracing (electronically/manually) and retrieving records and files, and completing index cards for all files. Operate office equipment in relation to the registry function, including updating and maintaining the franking machine register, franking mail, recording postage amounts and updating register on a daily basis. Undertake spot checks on post to ensure no private correspondence is included, lock post in postbags for messengers to deliver to the Post Office, provide courier services administration, package parcels/consignments, complete waybills, send emails to service providers for the collection of parcels/consignments, track consignments and file waybills. Process records for archiving and/or disposal, sort and package files for archiving, compile lists of records to be archived and submit to the supervisor.

ENQUIRIES : Pulane Selomo, Tel. 012 843 6645

APPLICATIONS: Applications must be emailed to [email protected].

Directions to candidates

Applications on form Z83 with full particulars of the applicants’ training, qualifications, competencies, knowledge and experience (on a separate sheet if necessary or a CV) must be forwarded to the department in which the vacancy/vacancies exist(s). NB: PROSPECTIVE APPLICANTS MUST PLEASE USE THE NEW Z83 WHICH IS EFFECTIVE AS AT 01 JANUARY 2021.
Applicants must indicate the reference number of the vacancy in their applications.
Applicants requiring additional information regarding an advertised post must direct their enquiries to the department where the vacancy exists. The Department of Public Service and Administration must not be approached for such information.
It must be ensured that applications reach the relevant advertising departments on or before the applicable closing dates.