Apply for x3 Administration Clerk positions at the Department of Home Affairs

DEADLINE: 21 August 2023

x3 Administration Clerk positions at the Department of Home Affairs


SALARY LEVEL : A basic salary of R202 233 to R235 611 per annum (Level 5).

  1. CENTRE : Eastern Cape: District Municipality Office – Chris Hani (1 Post)- REF NO : HRMC 46/23/14a
  2. CENTRE : Eastern Cape: Provincial Manager’s Office – King William’s Town (1 Post)- REF NO : HRMC 46/23/14b
  3. CENTRE : Northern Cape: Provincial Manager’s Office – Kimberley (1 Post)- REF NO : HRMC 46/23/14c

REQUIREMENTS : • An NQF level 5 qualification in Office Management / Business Administration, and / or DHA Qualification: Home Affairs Services as recognised by SAQA • Basic understanding of Public Service Regulations • Basic understanding of the Departmental legislation and prescripts • Sound knowledge of the Batho Pele Principles • Basic understanding of Human Resources legislation and prescripts.

  • Required skills and competencies: Computer literacy • Planning and organizing • Problem solving • Written and verbal communication skills • Interpersonal skills • Influencing and networking • Analytical skills.

DUTIES : The successful candidate will be responsible for the following specific tasks: • Provide clerical support service in the Unit • Liaise with travel agencies to make travel arrangements • Arrange meetings and events for the Manager and Staff in the Unit • Process travel and subsistence claims for the Unit • Record basic minutes of the meeting • Draft routine correspondence and reports • Receive, record and distribute all incoming and outgoing documents • Conduct asset audit with other administrative officials in the Unit • Handle procurement of standard items like stationery and refreshments • Monitor the budget of the Unit • Administer the budget of the Unit • Ensure the effective compilation of budget and cashflow projections for the office • Ensure effective risk and compliance • Remain abreast with the procedures and processes applicable to the Unit.

ENQUIRIES : Eastern Cape: Mr S Mapukata, Tel No: (043) 604 6418; Northern Cape: Ms S Botha, Tel No: (053) 807 6700

APPLICATIONS: Quoting the relevant reference number, direct your application to:

The Department of Home Affairs Office as follows:-

  • Eastern Cape: Postal Address: Private Bag 7413, King Williams Town, 5600 Physical address: 11 Hargreaves Avenue, King William’s Town, 5600
  • Northern Cape: Postal Address: Private Bag X 6073, Kimberley 8300 Physical Address: Quantum Leap Building, 69 Du Toitspan Road, Kimberley, 8300


Applications must be –

  • sent to the correct address specified at the above, on or before the closing date;
  • submitted on the new Application for Employment Form (Z.83), obtainable at;
  • accompanied by a comprehensive CV, citing the start and end date (dd/mm/yr) of each employment period to be considered, including the details of at least two contactable employment references (as recent as possible);
  • shortlisted candidates will be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), as well as the relevant highest educational qualifications, on or before the day of the interview. Applicants who possess (a) foreign qualification(s), must also submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); and


  • In the filling of entry level positions, preference may be given to unemployed youth / graduates, and / or who have successfully completed their respective skills development programmes, who satisfy the inherent requirements of the post and reside within close proximity to the office where the post is based.
  • Shortlisted Candidates will be subjected to an interview;
  • Candidates potentially considered suitable after the interview, will be subjected to employment suitability checks (credit, criminal, citizenship, employment references and qualification verifications).



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