Jobs

x3 Administration Officer Vacancies at the Department of Public Works

admin August 22, 2023

3 minutes read

DEADLINE: 01 September 2023

x3 Administration Officer Vacancies at the Department of Public Works

POST: ADMINISTRATION OFFICER: DEMAND MANAGEMENT (SCM): (X3 POSTS)
REF NO: 2023/332
(36 Months Contract)
SALARY: R294 321 per annum
CENTRE: Cape Town Regional Office

REQUIREMENTS: A three-year tertiary qualification (NQF Level 6) in Supply Chain Management/ Procurement/ Public Management/Public Administration. Relevant supply chain experience. Knowledge and understanding of government procurement systems and relevant legislation: Public Finance Management Act (PFMA), Supply chain management, Management, Preferential Procurement Policy Frame Act, Treasury Regulations and Broad Based Black Economy Empowerment Acts, Monitoring and evaluation systems. Strong communication skills (written and verbal) and the ability to communicate at all levels. Good interpersonal and diplomacy skills, Analytical thinking, Decision making, Problem solving, Presentation skills, planning, organizing and Statistical skills. Basic MS Office computer literacy. Able to establish and maintain networks. Must be prepared to adapt work schedule in accordance with office requirement. Candidates will be expected to undergo through competency test.

DUTIES: Provide admin support in the research and needs analysis for the Department, Assist in the consultation with relevant stakeholders to determine their challenges, opportunities and risks. Provide admin support in the review of previous procurements. Identify the frequency of needs and analyse the identified needs in line with the supply chain strategy and collect data commodity analysis and checking for alternatives. Provide support in the determination and development of procurement proposals for implementation based on the results of the research. Collect and collate information for the Department Annual Procurement Plan, collect information from the relevant units according to the prescribed template. Check and analyse the submitted information, confirm availability of budget. Consolidate the information into procurement plan. Provide support in the process of drafting specifications, advice whether specifications should contain special conditions. Assist in identifying and implementation of preference points system, track all movements of specification and terms of reference submission. Provide secretariat support to the relevant Committees and general admin and supervision services to the unit. Organise committee meetings. Provide secretariat services during the meeting, check compliance on submissions to SCM committee, perform quality control on the work delivered By SCM clerks, provide information on audit queries and update the relevant database.

ENQUIRIES: Mr. M. Sozombile Tel No: (021) 402 2250

APPLICATIONS: Cape Town Regional Office Applications: The Regional Manager, Department of Public Works, Private Bag X9027, Cape Town, 8000. Or Hand Deliver at Ground floor, Customs House, Lower Heerengracht Street, Cape Town.

FOR ATTENTION : Ms. C Rossouw

Directions to candidates

Applications on form Z83 with full particulars of the applicants’ training, qualifications, competencies, knowledge and experience (on a separate sheet if necessary or a CV) must be forwarded to the department in which the vacancy/vacancies exist(s). NB: PROSPECTIVE APPLICANTS MUST PLEASE USE THE NEW Z83 WHICH IS EFFECTIVE AS AT 01 JANUARY 2021.
Applicants must indicate the reference number of the vacancy in their applications.
Applicants requiring additional information regarding an advertised post must direct their enquiries to the department where the vacancy exists. The Department of Public Service and Administration must not be approached for such information.
It must be ensured that applications reach the relevant advertising departments on or before the applicable closing dates.