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JOHANNESBURG WATER IS HIRING FOR AN ADMINISTRATOR TRAINING AND DEVELOPMENT OFFICER

admin March 30, 2023

3 minutes read

Johannesburg Water is hiring for an Administrator Training and Development Officer

DEADLINE: 11 April 2023

REF NUMBER: – ADMITRADE JWEX375/2023

Johannesburg Water is hiring for an Administrator Training and Development Officer

REMUNERATION: R312 492 BASIC SALARY PER ANNUM

PURPOSE

To provide administrative support to the Training and Development Unit.

KEY RESPONSIBILITIES

Ensure that all training requests submitted from Regional HR Managers are aligned with employees’ PDPs. Consolidate and analyse PDPs and develop a training plan. Compile and submit requests for quotations for training courses. Evaluate quotations received and make recommendations for appointment of service providers. Liaise with service providers and attendees to establish suitable dates for courses. Once Supply Chain has released and approved the purchase order, book or schedule attendees with service providers. Prepare any training material as required by training facilitators. Manage the contract cleaner to ensure that the training rooms are cleaned, furniture is arranged, and facilities are available as per course requirements. Arrange catering for training as well as confirm, with the attendees, their respective dietary requirements. Ensuring the completion and the capturing of training attendance registers and evaluation forms on SAP. Analyse and report on training evaluation forms and alert management of any problems identified. Draft the company’s training calendar based on submitted training needs. Ensure the timeous processing of all training and catering accounts. Requisition stationery and training equipment. Book and co-ordinate venues for all training centre events. Ensure the processing of electronic funds transfer and cheque applications. Address financial queries with suppliers. Create Purchase Requisitions for contract and non-contract orders on SAP. Check invoices and capture Good Receipt Notes and send to Finance Department for payment. Ensure that ABET invoices are billed correctly against the monthly attendance reports. Ensure that suppliers send invoices and statements timeously to be processed by finance. Record keeping and the maintenance of: Certificates, Attendance Registers and Purchase orders and all other related documents. Distribute training certificates to Regional HR Management. Create new Business Events (Training Courses) on SAP. Order office equipment. Generate monthly, quarterly and annual reports on SAP for submission to line management and/or Seta. Provide Managers with training reports as and when requested. Collate training evidence for audit purposes as and when requested. Assist in the compilation of WSP, Skills Audit and the BBBEE report. Liaise with internal and external stakeholders. Resolve day-to-day queries with providers, Finance and employees. Follow through on all queries, requests and complaints in a timely manner. Providing support to the OD, PM and T&D Unit. Advise line management on training request processes. Verify course content in relation to the clients’ training needs and advise accordingly. Compile tender specifications as required, make recommendations to Manager and present at bid committees where required e.g. catering tender. Evaluate tenders in terms of specifications as part of the evaluation team. Monitor the adherence to contract specifications by suppliers/providers. Monitor contract timeframes and contract amounts to ensure no contract overruns. Maintain the main training centre as well as the technical training centre including arranging for: Repairs and maintenance, Cleaning Services and Gardening Services. Inspect the buildings on a regular basis to identify maintenance faults and issues. Ensure that the buildings comply with the Health & Safety Act by liaising with the employer representative.

JOB REQUIREMENTS

Essential qualifications and experience:
• National Diploma in HR (NQF6) / Degree in Social Sciences/ Psychology/ Industrial
Psychology (NQF 7).
• 2 years’ experience in Training Administration and SAP T&D.
• Valid Driver’s License.

How to apply

Please forward your CV and qualifications to: Email: [email protected] quoting the relevant reference number and job title in the subject line of your correspondence. The job’s REF NUMBER is ADMITRADE JWEX375/2023