x6 PERSONAL ASSISTANT VACANCIES AT SOUTH AFRICA’S GOVERNMENT PRINTING WORKS (Closing Date: 26 September 2022)
x26 Personal Assistant vacancies at South Africa’s Government Priniting works.
DEADLINE: 26 September 2022
POST: PERSONAL ASSISTANT (GPW22/33) (X6 POSTS)
SALARY: R261 372 per annum (Level 07)
CENTRE: Pretoria
REQUIREMENTS: A Certificate in Office Administration or relevant NQF level 4 equivalent is required. Five years’ secretarial/pa experience reporting to a Senior Manager providing an administrative support service. Good computer skills. Be able to work extended working hours. Ability to communicate with all levels of management. Good knowledge of travel and subsistence procedure and good telephone etiquette. Ability organise/ prioritise tasks and effectively manage time. Good communication and interpersonal skills. Quality and continuous improvement oriented.
DUTIES:
- Ensures the effective flow of information and documents to and from the office or the Chief Director.
- Ensures the safekeeping of all documentation in the office of the Chief Director in line with relevant legislation and policies.
- Do monthly reports and management of reports. Scrutinize routine submissions/reports and make notes and/or recommendations for the Chief Director.
- Responds to enquiries received from internal and external stakeholders.
- Filling of documents for the Chief Director and the unit where required.
- Collects, analyses and collates information requested by the Chief Director. Clarifies instructions and notes on behalf of the Chief Director.
- Ensures that travel arrangements are well coordinated and prioritize issues in the office of the Chief Director.
- Manages the leave register and telephone accounts for the unit. Handles the procurement of standard items like stationary, refreshments etc. for the activities in the office of the Chief Director.
- Obtains the necessary signatures on documents like procurement advices and monthly salary reports.
- Manage the diary and coordinate meetings for the Chief Director. Scrutinize documents to determine actions / information / other documents required for meetings.
- Collects and compile with all necessary documents for the Chief Director to inform him/her on the contents.
- Record minutes/decisions and communicates to the relevant role-players, follow-up on progress made. Prepares briefing notes for the Chief Director as required.
- Coordinates logistical arrangements for meetings when required.
- Supports the Chief Director with administration and the managing of budget. Collects and coordinates all the documents that relate to the Chief Director’s Budget.
- Keeps record of expenditure commitments, monitors, expenditure.
- Studies the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly. Remains up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the manger.
- Remains abreast with the procedures that apply in the office of the Chief Director.
How to apply
Please direct/forward your application to: The Branch: Human Resources, Government Printing Works, Private Bag X85, Pretoria, 0001 or be hand delivered to: 149 Bosman Street, Pretoria.
FOR ATTENTION : Ms. L Pale / Ms. V Maja, Human Resources Tel No: 012 764 3976 /012 764 3912
Please direct/forward your application to: The Branch: Human Resources, Government Printing Works, Private Bag X85, Pretoria, 0001 or be hand delivered to: 149 Bosman Street, Pretoria.
FOR ATTENTION : Ms. L Pale / Ms. V Maja, Human Resources Tel No: 012 764 3976 /012 764 3912
ENQUIRES: Ms. CA Dreyer Tel No: (012) 764 3932
Application note
Applications must be submitted on the prescribed form Z83 (NB. The new application for employment form can be downloaded at www.dpsa.gov.za-vacancies , the old prescribed application for employment form Z83 was withdrawn with effect from 31 December 2020) and must be completed in full with page 2 duly signed (failure to do so will result in your application not being considered), and clear indication of the reference number on the Z83. The application must include only completed and signed new Form Z83, obtainable from any Public Service Department or on the internet at www.gov.za, and a detailed Curriculum Vitae. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualifications Authority (SAQA). It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualifications Authority (SAQA), The Government Printing Works reserves the right to fill or not fill its advertised posts. General information: Shortlisted candidates must be available for interviews, which might be virtual at a date and time determined by the Government Printing Works. Applicants applying for SMS posts are required to successfully complete the Certificate for entry into the SMS and full details can be sourced by following the link: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/. Applicants are expected to pay for the course and may enroll for it at a cost of R265.00. The duration of the course is 120 hours. Shortlisted candidates for SMS posts will be subjected to a technical exercise, which might be virtual that intends to test relevant technical elements of the jobs by the Government Printing Works. Following the interview and the technical exercise, the Selection panel will recommend candidates to attend a generic management competency assessment (in compliance with the DPSA Directive on the Implementation of Competency-based assessments). The competency assessment will be testing generic managerial competencies, using the mandated DPSA SMS competency assessment tools. Personnel suitability checks will also be administered as a part of the selection process. Successful
candidates will be required to enter in an employment contract and performance agreement (as relevant), and must obtain a positive security clearance. Applications received after the closing date as well as those who do not comply with the requirements will not be taken into consideration. If you have not received a response from this institution within three months of the closing date, please consider your application unsuccessful.
DOWNLOAD Z83 FORM
THE END.
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